How to Record Landline Phone Calls?

You can record a landline phone call using a dedicated call recording device, a smartphone with an adapter, or a digital voice recorder. Alternatively, some landline phones and VoIP services offer built-in recording features for capturing calls. However, the best method depends on your requirements and legal regulations.

To record a landline phone call using a phone recording adapter, you need to connect the adapter between your phone and the phone line, then use a digital recorder, smartphone, or computer with appropriate software to capture the conversation.

The adapter inherently has two connectors: one attaches to your phone line, and another plugs into your computer's microphone jack or USB port. When plugged in at two ends, it captures the phone line signals and transfers the audio data to the connected device (digital recorder, smartphone, or computer).

The call recording software on the computer monitors the signal and automatically records the conversation. If a call is made or received, the adapter sends the information to the computer.

However, the call recording adapter is a listening device, so it cannot notify the caller of a legal warning to inform them that the conversation is being recorded. The diagram below shows how the recording adapter connection works.

To record calls using a voice modem, you'll need to first install the modem hardware on your computer and run the driver setup software.

A voice modem is a dial-up modem designed for voice communication, and there are two types: USB-based external modems and internal modems. USB-based external modems are generally preferred as they are easier to use; one end connects to your phone line, and the other plugs into your computer's USB port. Once the modem is properly set up, connect the phone line to the modem's "Line" jack.

For incoming calls, the modem automatically detects the call and sends details to the computer, allowing the call to be recorded automatically. However, it cannot detect outgoing calls, so you will need to manually start the recording for those.

Additionally, the modem typically makes a legal announcement before the recording begins, ensuring both parties are informed that the call is being recorded. To capture the conversation, you can use call recording software such as Audacity or other compatible programs that interface with the voice modem.

The diagram below shows how a voice modem connection works.

Most cloud-based VoIP landline numbers naturally support call recordings for both inbound and outbound calls. But if you are looking to record POTS (Plain Old Telephone Service) landline calls using a cloud-based VoIP phone system, you need to port your number first. Once your landline number is ported to the VoIP service, the system can manage and record calls through the cloud.

Once the system is set up, you can enable automatic or manual call recording depending on your preference. For automatic recording, simply activate this feature in your provider's settings so that all calls, incoming and outgoing, are automatically recorded.

If manual recording is preferred, you can typically start the recording by pressing a button during the call. After the call is finished, the recording will be stored in your cloud account, where you can access, download, or share it as needed. But while recording calls, always make sure to review the legal requirements for call recording in your jurisdiction to ensure compliance.

To record a phone call on a landline using an in-ear recording device, you’ll need a specialized in-ear recorder designed to capture audio from the phone call. These devices are typically small, discreet, and designed to pick up sound directly from the earbud or the receiver of a phone. Here’s how to use one:

First, connect the in-ear recording device to your phone, usually by placing the earbud in your ear and ensuring it is properly aligned with the receiver or speaker. Some in-ear recorders have a small microphone built into the earbud, which captures both the incoming and outgoing audio. Ensure the device is powered on, and start the call. The device will record the conversation while you’re on the call.

After the call ends, stop the recording and save the audio file, usually onto a built-in memory card or via a connected device.

To record landline phone calls using an inline recording device, you’ll need a device specifically designed to connect between your phone and the phone line. Inline recording devices then intercept the audio signal during a phone call and record it, typically connecting to the phone's handset or the phone's base unit.

To record a phone call on a landline using an inline recording device, you’ll need a device specifically designed to connect between your phone and the phone line. Inline recording devices are designed to intercept and record the audio signal during a phone call, typically connecting to the phone's handset or the phone's base unit.

To set it up, plug the inline recorder into the phone's handset or base unit, and then connect the other end to the phone line. Most inline recording devices have a button or switch to start and stop recording, while some automatically start recording as soon as the call is initiated. Once the call is completed, stop the recording and save the file, which is often stored in the device’s memory or saved to an SD card, USB drive, or other connected storage.

One of the easiest ways to record a landline phone call is by using your cell phone’s voice recording app. To do this, simply answer the call on your landline and switch it to speaker mode so that the conversation is audible. Then, open a voice recording app on your smartphone, and start recording.

The legality of recording phone calls depends on your location and its jurisdiction. Generally, laws fall into three categories: one-party consent, two-party consent, and specific legalization.

One-party consent is a legal principle allowing an individual to record a conversation without informing or obtaining consent from other participants. It is permissible law as long as one party is aware of and consents to the recording.

Some states in the US allow one-party consent for recording conversations, including Texas and New York. The specifics can vary by state, so it's essential to check the laws in your state or consult a lawyer before recording discussions.

Two-party consent refers to laws in specific authority that require all parties involved in a conversation to agree to the recording of that conversation. Everyone must either consent to the recording or be made aware that they are recording.

In two-party or "all-party" consent states in the U.S, you need to get permission from everyone involved in a conversation before recording. Additionally, there may be different legal requirements for criminal versus polite situations. Verify your state's specific recording laws to avoid legal issues.

Specific legalization is a law passed to address a particular issue or circumstance, often targeting individuals or specific groups rather than applying uniformly to the entire population. Laws are complex and can have exceptions, so you must check local and national regulations.

In some countries, like Germany and other European nations, strict privacy laws make it illegal to record calls without permission. The law focuses on preventing recordings that could impact individuals' rights.

Recording calls on a landline can be very helpful, whether you are keeping track of an important business talk or saving personal conversations. But before recording, you have to make sure to follow the law and get permission.

Although call records are helpful, recording phone calls on landlines is not as convenient as that on Android and iPhones. However, with Calilio, you can get a virtual landline number or port your existing landline number to the phone system to access its call recording features. Our VoIP phone system features a call recording capability with secure cloud storage, intuitive playback controls, and AI-powered tools such as transcription and sentiment analysis. Sign up today and grab all the benefits!!

If you hear a high-pitched hum, pulsating static, clicking, or beeping, these could be signs that your calls are being recorded.

Yes, landline calls can be recorded using cloud-based applications, adapter devices, or an inline recording device. However, recording often requires permission from at least one party, depending on local laws.